Microsoft Project

Portfolio Management

Portfolio optimization

Microsoft Project helps decision makers easily model different portfolio scenarios to determine the best strategic path by weighing project proposals against strategic business drivers and considering the cost and resource constraints within an organization.

Systematically evaluate project proposals

Microsoft Project helps your organization capture and evaluate project ideas from anywhere within the organization, through a standardized process that feeds detailed business cases and project charters to management for review.

Seamless BI integration

Use tools like Power BI Pro and Excel to gain insights across portfolios. Native OData lets you quickly aggregate portfolio data with other line of business (LOB) systems for further reporting.

Out-of-the-box reports

Share one of the built-in reports in your organization to keep everyone on the same page. Reports include everything from burndown to financials.

Microsoft Project

Project Management

Built-in templates

Built-in, customizable templates use industry best practices to help you get started on the right path—so there’s no need to create project plans from scratch.​

Project planning

Familiar scheduling features like Gantt charts and prepopulated pulldown menus help reduce training time and simplify the project planning process.​

Out-of-the-box reports

Share reports across your organization to keep everyone on the same page. Reports include everything from burndown charts to financials.

Multiple timelines

Quickly view all project activities, from tasks to upcoming milestones. Customize timelines to represent specific data and easily share them with project stakeholders.

Reporting in real time

Track project success visually and dynamically by using out-of-the-box reports from the PPM Content Pack for Power BI for quick insights and drill down.

​ Features

Time and task management

Easily manage all your time and task obligations—enter hours, add to-do items, and assign tasks to other team members—all in one intuitive form.

Issue and risk mitigation

Easily add issues and risks to specific project tasks to quickly identify and mitigate problems.

Intuitive collaboration

Team members can store project documents on a central site, view project updates, and more—so everyone can stay on the same page.

Virtually anywhere access

Use your favorite browser—Internet Explorer, Firefox, Safari, Chrome, and more—to access Project Online Essentials on your PC, tablet, or phone.

Cost-effective solution

Together with Project Online Premium or Project Server, Project Online Essentials gives you just the right number of tools to do your job at an affordable price.

Microsoft Project

Resource Management 

Systematic resource request

Use Resource Engagements to request and lock in resources, so your projects are always properly staffed.

Visual heat maps

View how resources are used with Capacity heat maps. Quickly identify overused and underused resources to optimize assignments.

Robust resource analytics

Compare resources across standard data and forecast projected usage. Built-in reports let you monitor progress and address concerns.

Integrated collaboration solution

Collaborate effectively with tools like Skype for Business (sold separately). Teams can access Skype in project plans, so there’s no need to switch between apps.

Drive portfolio value

Smart online tools help you strategically evaluate and optimize your project portfolio to maximize its value and deliver on business goals.

Improve project outcomes

Robust tools for scheduling, time and task management and resource assignments help you optimize project plans to deliver better results.

Boost collaboration

Seamless integration with collaboration tools like Skype for Business and Yammer encourages teamwork and ultimately produces better results across projects.

Make smarter decisions

Built-in reports and BI tools let you visualize data to gain insights across projects, programs, portfolios and make more informed decisions.

​ Robust portfolio management

Simplified ideation

Enable teams to submit project ideas with Office apps like Outlook and SharePoint, so you can capture portfolio suggestions from all organization levels.

Strategic alignment

Compare project ideas against business objectives to evaluate competing requests, eliminate misaligned initiatives, and streamline project initiation.

Portfolio optimization

Run optimization scenarios based on specific factors, like budget and resource requirements, to select a portfolio of projects that delivers the most value.

Powerful reporting

Immediately gather insights about selected portfolios using point-and-click reporting capabilities and summary dashboards.

​ Enterprise resource management 

Consolidated view

Consolidate all your potential project resources into a single view so that resource managers can compare resources across standardized data to build best-fit teams.

Optimized resources

The Resource Engagement feature lets a resource manager respond to resource requests depending on availability across the portfolio.

 Smart design

Intuitive start screen

Visual tiles make it easy to navigate the Microsoft Project & Portfolio Management solution and identify the important steps in managing your project portfolio.

Familiar interface

Delivered through Office 365, Microsoft Project & Portfolio Management includes familiar Office capabilities that teams will quickly recognize, reducing training time.

Anytime, anywhere access

Teams can use their favorite devices and web browsers to view, edit, submit, and collaborate on project, portfolio and everyday work.

Integrated workflows

Project teams can easily import workflows into Microsoft Project & Portfolio Management, helping improve governance and control.

​ Efficient project management 

Mobile time and task entry

Improved time and task entry lets team members submit updates from most browsers. Project managers get instant visibility to make informed decisions faster.

Optimal resource use

Built-in resource management features let you systematically handle resource requests. Intuitive heat maps help you forecast and manage resource use.

Multiple timelines

Built-in multiple timelines help you effectively represent complex schedules and understand all aspects, or just specific slices, of a project.

​ Integrated collaboration

Real-time communications

Integrated communication tools like Skype for Business enable project team members to collaborate using voice, video, or chat from within Project.

Greater visibility

Use a SharePoint site to share project calendars and task updates. Teams can also send task notifications via email, and store project files in OneDrive for Business.

Collaborative social feeds

Dedicated Yammer newsfeeds in SharePoint are useful for communicating with colleagues in real-time on project details using enterprise social capabilities.

​ Better decision-making

Project reports

Use one of the built-in, customizable reports, like Burndown and Resource Overview, to gain insights, communicate information to stakeholders, and achieve results.

Powerful BI

Gain valuable insights into projects, programs, and portfolios using flexible, self-service business intelligence tools through Excel Services and Power BI.

LOB integration

Native OData lets you quickly aggregate project data from other line-of-business (LOB) systems for advanced reporting.

​ Simplified IT

Always up to date

As an online service, Microsoft Project & Portfolio Management is always current with the latest tools, features, and updates, so IT won’t have to worry about costly upgrades.

Reliable service

Microsoft Project & Portfolio Management comes with a 99.9% uptime guarantee, as well as continuous data back-up, best-in-class disaster recovery, and data centers around the world.

24/7 support

With 24/7 IT support fro Microsoft, Microsoft Project & Portfolio Management service helps you keep your business up and running and frees up IT to work on more important things.

Low-cost solution

Microsoft Project & Portfolio Management requires no upfront infrastructure costs and offers flexible subscription plans, helping you keep your technology costs low.​

Multi-tenancy support

Run isolated instances of Microsoft Project & Portfolio Management independent of each other. Separate IT and PMO settings and allow each side to manage its own settings.

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Custom programmability

Your IT team can tap into robust application architecture and create custom functionality with a readily available software development kit (SDK).

World-class compliance

Microsoft Project & Portfolio Management complies with various industry-specific standards, including ISO 27001, EU Model Clauses, HIPAA Business Associate Agreement (BAA), and FISMA.

Active Directory sync

Add resources quickly and reliably with enhanced Active Directory synchronization, reducing the time spent on administrative tasks.